How to Bulk Pay Your Vendors Manually?

Description:

Managing multiple vendor payouts individually can be time-consuming. Marketcube allows Operators to streamline their accounting process by marking multiple invoices as "Paid" simultaneously. This feature is particularly useful if you handle vendor payments through external methods (like bank transfers or manual checks) and need to update your Marketcube records in bulk to reflect these payments.

In this article, we will guide you through the step-by-step process of bulk marking payments as paid.

Prerequisites:

• You must be logged into your Marketcube Operator account.
• Vendors must have generated invoices/orders that are currently in the Due status and the order must be accepted by either the Operator or the Vendors.

Step 1: Navigate to the Payments Tab

1. Log in to your Marketcube dashboard.
2. From the top navigation menu, locate and click on the Payments tab.
3. This will direct you to the payments overview page where you can see a summary of All, Due, and Paid counts.

Step 2: Access the Invoices List

1. On the Payments page, ensure you are viewing the list of invoices.
2. You can use the Search bar or the More filters button to narrow down specific vendors, date ranges, or payment amounts if necessary.
3. By default, the list will populate with all pending and due payments.

Step 3: Select Multiple Invoices

1. To select specific invoices for bulk action, click the checkbox located on the left side of each invoice row.
2. Alternatively, to select all invoices displayed on the current page, click the master checkbox located in the header row (next to the "selected" count).
3. Once selected, a blue action bar will appear indicating how many invoices have been picked (e.g., "2 selected").

Step 4: Perform the Bulk Action

1. With the desired invoices selected, click on the Actions dropdown button located in the blue bar.
2. A list of available options will appear. Click on Mark selected as Paid.

(Note: You will also see other options such as "Pay via PayPal" or "Mark as Dispute" in this menu, which can be used for different scenarios.)

Step 5: Confirm and Verify

1. Once clicked, the system will process the bulk update.
2. The selected invoices will move from the Due count to the Paid count.

3. You can verify this by clicking on the Paid summary box at the top of the page to review the updated status of those specific invoices.

   
   

Important Notes

• Manual Record Keeping: Marking an invoice as "Paid" using this feature is a record-keeping action within Marketcube. It indicates to the system that the money has been settled. However, it does not initiate a bank transfer. Ensure you have processed the actual payment externally before marking it as paid.
• Vendor Visibility: Once you complete these steps, your vendors will see the updated "Paid" status on their own Marketcube vendor panels.